Academic and Clinical Policy

Textbooks

The student is responsible for purchasing the required textbooks and online components before the first day of class.

Assignments

Each student is responsible for completing all reading, written, and oral assignments made by the faculty.

Class Time

7:30 a.m. – 4 p.m. A master class schedule is posted outside the classroom and will indicate the day and time as well as the course.

Course Syllabus

A syllabus with course description, course goals, objectives, and class sequence will be given at the beginning of each course. It will include the methods of evaluation, grading and the type of written or oral assignments that will be given.

Examinations

Written examinations are given during a course at the discretion of the instructor. The student is responsible to make up any missed exams on the next didactic day.

Tutoring and Remedial Work

If a student is having problems with any part of any course, the student should contact the appropriate instructor or Program Director for tutoring or additional work.

Testing Accommodations

The student must submit a request and Americans with Disabilities Act (ADA) documentation at the beginning of the program if he/she desires to have any deviation from standard testing procedures.

Clinical Rotation Sites

The student will rotate to the following sites:

• Froedtert Hospital
• Plank Road Clinic at the Tosa Health Center
• Froedtert Menomonee Falls Hospital
• Froedtert West Bend Hospital
• Froedtert & MCW RAYUS Radiology, Wauwatosa (formerly Center for Diagnostic Imaging, CDI)
• Children's Wisconsin main campus
• Children's Wisconsin Greenfield Clinic

Clinical Obligations (traditional and nontraditional rotations)

• Traditional Assignments/Rotations are conducted during the 1st shift (0730 – 1600).
  • General Radiography
  • Fluoroscopy
  • Orthopaedics
  • Emergency Room
  • Operating Room
  • Portables
• Non-Traditional Assignments/Rotations are conducted during 1st shift (0730 – 1600).
  • Interventional Radiology
  • Computed Tomography (CT)
  • Magnetic Resonance Imaging (MRI)
  • Mammography
  • Radiology Nursing
• Non-Traditional Assignments — Weekend Rotations
  Interns will have days off during the week to assure no more than 40 hours of school scheduled per week.
  • Emergency Room
    • Three 2nd shift (1600 – 2330) weekends
    • Three 3rd Shift (2330 – 0730) weekends

During the traditional and nontraditional assignments/rotation, the student will:

• Clinically participate, be present on clinical days. Clinical participation consists of observation, assisting, and performance phase of clinical education under direct/indirect supervision of a registered radiologic technologist. The student will perfect and expand upon his/her clinical performance.
• Receive a list of competencies that must be fulfilled (perform at a minimum competency level of 85%) in order for the student to graduate the program and earn his/her certificate. The student must complete the required number of competencies by the end of the 6th semester. Evaluation of the student’s positioning skills, equipment manipulation, use of radiation protection, patient care and knowledge of image production is conducted by the Clinical Instructors, Clinical Coordinator, Program Director and qualified staff technologists.

Shadowing Opportunities

Froedtert Hospital School of Radiologic Technology does not require job shadowing for admission, however, shadow experiences are available upon request.

Transfer to the Program

Froedtert Hospital School of Radiologic Technology accepts the transfer of a student from another JRCERT approved program when the following requirements are met:

• The applicant will not overload class size as determined by the Program Director.
• The applicant has maintained a 2.0 GPA or better
• Previous course sequencing is similar to that of Froedtert Hospital School of Radiologic Technology (an official transcript must be submitted).
• Submit a letter of reference from the previous Program Director or/and University Educational Coordinator.

*Requests for such transfers are handled on an individual basis. A student considering transfer should contact the Program Director.

*All transfer students will need to meet Froedtert Hospital School of Radiologic Technology graduation requirements.

In alignment with ARRT requirements, the program does not offer advanced placement.

Application Deadline

Completed application deadline for the annual September class is Jan. 31 and must be postmarked by Jan. 31. Applications are considered complete once all requirements have been received (parts 1 – 5 of the Admission Process). Applications received after the Jan. 31 deadline will not be considered. Accepted students will be notified by April 1. Applications missing any of the required elements will be considered as incomplete and ineligible for consideration for that year. The applicant must request in writing for the incomplete application to be consider for the next year.

Tuition and Fees

Froedtert Hospital School of Radiologic Technology tuition fee is $7,500 annually. Tuition payments must be in the form of: check, money order, or cashier check and made out to Froedtert Hospital School of Radiologic Technology. University students will always pay tuition to their respective schools.

• Froedtert Hospital School of Radiologic Technology does not participate in the Federal Financial Aid Program.
• While the program does not participate in the Federal Financial Aid Program, students are encouraged to search for scholarship opportunities to ease the financial burden of tuition. Many resources are available via the internet, including sites such as fastweb.com.

Froedtert Hospital School of Radiologic Technology requires the students to purchase books for the program. The students will receive a textbook list with cost and are responsible for purchasing the required textbooks. The cost for the textbooks is estimated to be approximately $1,500; used throughout the length of the program.

Froedtert Hospital School of Radiologic Technology requires the students to purchase and maintain uniforms throughout the length of the program.

Upon completion of the program the student will be required to take the ARRT examination; cost of application fee is $225.

Estimated cost of the 22-month program is $18,000.

Tuition Refund Policy

An Intern affiliated to a University will always pay tuition to their respective University.

Purpose: To offer self-pay interns and interns required to pay lab fees, the option for payment plans. These options may be subject to change. Arrangements must be approved by the Program Director.

Annual Tuition and Lab Fee Payment Plan Options may include:

1. Pay annual balance in full on first day of Fall Semester.
2. Pay one half of annual balance on first day of Fall Semester and half on 1st day of class after January 1st.
3. Pay one third of annual balance on the first day of Fall, Winter and Spring Semesters.

Please note that all tuition fees must be completely paid before the program will allow you to sit for the registry. Non-payment of tuition is grounds for dismissal.

In addition to the tuition/lab fees the intern is responsible for: cost of textbooks, uniforms and shoes, school supplies, and transportation.

Tuition Penalties

If a tuition/lab fee check is returned for insufficient funds the intern will be required to make a full payment plus any banking charges. All future payments will require a cashier’s check.

Tuition/Lab Fee Refund Policy

University interns will follow the tuition refund policy of their University.

The intern must request a refund for any tuition paid to the school. The refund request form must be completed and submitted to the program director within 2 weeks of withdrawal. A refund check will be mailed to the intern within 3 – 4 weeks of the completed request.

Tuition refund (not including acceptance fee)

First Year Refund Schedule:

• Intern withdrawing in the first four weeks of Semester 1 will be refunded tuition paid minus $1,000.
• Intern withdrawing in the first four weeks of Semester 2 will be refunded tuition paid minus $2,000.
• Intern withdrawing in the first four weeks of Semester 3 will be refunded tuition paid minus $3,000.

Second Year Refund Schedule

• Intern withdrawing in the first four weeks of Semester 4 will be refunded tuition paid minus $1,000.
• Intern withdrawing in the first four weeks of Semester 5 will be refunded tuition paid minus $2,000.
• Intern withdrawing in the first four weeks of Semester 6 will be refunded tuition paid minus $3,000.

Lab Fee Refund will not be given after the first four weeks of the semester start date. (Interns required to pay lab fees will be notified by the affiliated university and Program Director)

First Year Refund Schedule (Lab Fee)

• Intern withdrawing in the first four weeks of Semester 1 will be refunded fees paid minus $500.
• Intern withdrawing in the first four weeks of Semester 2 will be refunded fees paid minus $1,000.
• Intern withdrawing at any point in Semester 3 will not be refunded any fees.

Second Year Refund Schedule (Lab Fee)

• Intern withdrawing in the first four weeks of Semester 4 will be refunded fees paid minus $500.
• Intern withdrawing in the first four weeks of Semester 5 will be refunded fees paid minus $1,000.
• Intern withdrawing at any point in Semester 6 will not be refunded any fees.

There will be no refunds after the first 4 weeks of class in each semester.

Tuition Refund Example

Intern decides to withdraw from program within the first four weeks of Semester 2 for personal reasons. This intern chose Payment Plan Number 1(above) and paid the annual balance of $7,500 on the first day of Semester.

1. The Program Director was made aware of the withdrawal and the intern has requested a tuition refund. The Intern would receive the following refund:
   “Intern withdrawing in the first four weeks of Semester 2 will be refunded tuition paid minus $2,000”
   $7,500 (paid on 1st day) – $2000 = $5,500 Refund

Student Health Acceptance

Acceptance to the program may be canceled if a major health problem is revealed. Health insurance is NOT provided to students attending the School of Radiologic Technology. Students are responsible for all medical, dental, and/or pharmaceutical costs while in attendance in this program and are required to carry their own health insurance.

JRCERT

Froedtert Hospital School of Radiologic Technology is accredited by the Joint Review Committee on Education in Radiologic Technology (JRCERT). Froedtert Hospital and its affiliates are accredited by the Joint Commission on Accreditation of Healthcare Organizations (JCAHO).

Froedtert Hospital School of Radiologic Technology makes data available to the general public through the JRCERT URL (www.jrcert.org). The JRCERT will post five-year average credentialing examination pass rates, five-year average job placement rates, and annual program completion rates. View the most recent data on JRCERT accreditation programs.

Grievance/Complaint Procedure

Should an intern have a grievance or complaint, it will be heard in the following manner and order:

1. Should a problem arise in the clinical area, initial communication and discussion should be with the Clinical Instructor. The Clinical Instructor will meet with all parties concerned and try to resolve the problem. If there is a concern of a JRCERT standards violation the intern should take the concern to the Clinical Coordinator. If the concern involves an academic situation, the intern should take it to the didactic instructor. This should happen within three days (weekends excluded) of the incident/issue.
2. If the intern is not satisfied with the resolution, the intern must make an appointment to meet with the Program Director within 3 days (weekends excluded).
3. If this decision is not satisfactory, the intern may ask the Program Director to make an appointment for the intern to meet with the Medical Director within 5 days (weekends excluded).
4. If this decision is not satisfactory, the intern may make an appointment to meet with the Executive Director of Radiology. This should happen within 5 days. (Weekends excluded).
5. The intern may take the matter to Human Resources. The appointment must be made within seven days (weekends excluded).
6. The decision of the Human Resource department will be made within seven days weekends excluded) and this decision will be final. **

Standard Violations: Joint Review Committee on Education in Radiologic Technology (JRCERT)

If an intern thinks the school is in violation of any JRCERT standard they are encouraged to follow the grievance procedure as outline above.

These steps should be followed by all interns to insure satisfactory resolution of any problem. The intern also has the right to bypass the above steps and contact the JRCERT directly with any question of a standards violation.

**The intern may contact the JRCERT if they think there is still a question of a standards violation.
Joint Review Committee on Education in Radiologic Technology
20 N. Wacker Drive, Suite 2850
Chicago, IL 60606-3182
312-704-5300.1
(Fax) 312-704-5304
www.jrcert.org

Should any intern have a complaint that does not warrant the utilization of the grievance procedure, the intern should discuss this complaint with the Program Director. The Program Director will work to resolve the complaint in a timely manner and will communicate the actions taken with the student making the complaint.

Additionally, as a student is brought on as an employee of the Hospital. The student does have access to the employment grievance policy as outlined in the Policy Management System.

Academic Calendar

A new class begins annually on the day following the Labor Day holiday. Students will receive an annual clinical rotation schedule on the first day of orientation. The student will receive a class/course schedule, which includes the staff’s clinical assignments, days off, and class hours prior to the start of the upcoming semester. The academic calendar is as follows.

The students are assigned to weekend rotations; second and third shift.

Holidays

Students will not be scheduled on six (6) holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day. In addition, the Friday after Thanksgiving will be given to all students.

Vacation Time

Students are allotted six weeks of vacation time the first year and three weeks during their second year. Student vacation time is scheduled by the Program Director.

5 weeks of vacation during first year include:

• 2 weeks at end of first semester
• 1 week spring break
• 2 weeks end of June/beginning of July
• 1 week at end of third semester

3 weeks of vacation during second year include:

• 2 weeks at end of fourth semester
• 1 week spring break
• Additionally, students are allotted 16 days to be utilized for illness or personal matters over the course of the 22 month program.

Health and Safety

Incident Reports and Injury

Any incident occurring between a student and a patient, visitor or employee must be reported to the area supervisor and the Program Director. This report must be filled out accurately and completely by the individuals(s) involved and signed by the area supervisor; a copy given to the Program Director. The student is responsible for all medical, health and/or pharmaceutical expenses while in attendance in this program. Any injury, however minor, must also be reported.

In regard to radiation safety, students must wear a radiation-monitoring device during clinical rotations, when performing experiments in the energized lab, and abide by all federal, state and department guidelines.

Pregnancy

Intern Reproductive Policy

Should an intern voluntarily declare their pregnancy while enrolled in the program, the intern will:

1. Submit in writing, the initial certification as soon as the pregnancy has been determined.
2. Be required to submit certification from her physician stating an approximate due date and approximate date her maternity leave is to begin. The physician should also note any limitations placed on her activity.
3. The intern will be issued a second dosimeter to be worn at waist level. This second dosimeter will be worn under the lead apron.
4. The intern will meet with the Radiation Safety Officer as soon as possible to review all radiation safety polices on the Hospital’s Radiation Safety Intranet site.
5. The intern must meet with the Program Director to discuss attendance issues surrounding a maternity leave. The intern is responsible for any missed course work. The clinical rotations missed due to the leave of absence will be made up and a new graduation date will be determined if necessary.
6. Submit certification after the birth stating when the intern is able to return and assume full clinical duties.
7. The intern has the option of continuing in the educational program without modifications.
8. The intern has the option to submit written declaration of withdrawal.

The declaration of pregnancy form can be found on the Froedtert & MCW intranet site.

The leave of absence should be approximately eight (8) weeks in duration unless there are other circumstances and the physician feels more time is needed. Should the intern's spouse become pregnant the intern should discuss leave of absence with the Program Director. The Program Director will coordinate with the intern; procedures to complete any didactic work missed. The intern will be permitted to participate in the regular graduation ceremonies, but his/her diploma will be held until they have completed all didactic and clinical requirements.

School of Radiologic Technology — Intern Handbook